Accessing the Immunizations Template
The documenting of Vaccines and Boosters are done using the Immunizations template. The Immunizations template can be accessed from a number of locations including the following:
- The Navigations Bar
- The Adult / Peds Immunizations active text links at the top of the Intake template
- The Orders panel also located on the Intake template
Ordering Immunizations
If the patient is receiving the Influenza Vaccine, ask if they have ever had Guillain-Barre syndrome. Select No or Yes based on the patient's answer.
To order a new Vaccine or Booster, click the New Order button on the Immunization toolbar.
Selecting Vaccines
Select the Vaccines and Boosters to be given, by clicking on the check box next to the desired order(s).
If the Vaccine or Booster is not available in the Select Vaccine list use Search All to search for the desired order(s).
(The selection above is for illustration purposes only and not an indication of what vaccine should be selected)
Review Allergies
Review the patient's allergies, in the Review Allergies pop-up. If the patient has no pertinent allergies, click the No To All Allergies check box, then Save.
Saving the Order(s)
If you are only ordering Vaccine(s) or Booster(s) at this time, then click one of the following:
- Save & Task - Allows the user to tasks the order to another recipient to complete.
- Save & Print - Save the order to the Immunization Orders grid while enabling the user to print VIS documents.
- Save - Saves the order to the Immunization Orders grid.
Each order will indicate a Pending status in the Immunization Orders grid if not completed before saving.
Vaccine Details
To document and complete vaccine order(s), click on the Vaccine Details tab.
Print VIS
Choose from the following options to print the Vaccination Information Sheet(s):
- Print - Prints VIS documents one at a time.
- Print All - Prints all selected VIS documents at the same time.
- Document As Given - Gives users the option to print at a later time.
Some Vaccination Information Sheets are also available in Spanish. Click the drop down arrow next to the Select VIS language field to chose preferred language. The English language is the default language for all Vaccination Information Sheets.
Completing Vaccine Details
To complete the Vaccine Details:
- Select the Vaccine to be completed.
- Enter the Lot# (If the Lot# is included in your vaccine inventory, click the drop down to select)
- Add Expiration Date of vaccine.
- Select/Free text the Manufactures name.
- Free text the Brand name.
- Ensure that the Vaccine date field is completed. (Should reflect date vaccine is given)
- Enter the Amount of vaccine given.
- Select the Route
- Select the Site
- Select Consent
- Click the Administered option. (The Billing and Admin CPT codes will auto populate)
Repeat the process for each Vaccine ordered, then click one of the following:
- Save & Task - Saves the Vaccine Details to the Immunization Orders grid, and allows the user to tasks another recipient.
- Save & Print - Save the Vaccine Details to the Immunization Orders grid while enabling the user to print the Vaccination Information Sheet(s).
- Save - Saves the Vaccine Details to the Immunization Orders grid.
Current Status
The vaccine will be updated to the status of Current upon saving the Vaccine Details.
Reviewed
When reviewing or updating information on the Immunizations template; be sure to select one of the following radio buttons:
- Detail document - Recorded immunizations will be included on the visit note.
- Reviewed, no changes - Indicates immunizations were reviewed, but no changes were made.
- Reviewed, updated - Indicates that changes were made to the Immunizations template.
